Utah CIS: Your Timecard Looks Different From Your Coworker’s — Understanding Hourly and Salaried Records
You open the University of Utah’s timekeeping system to review your hours.
Your coworker opens the same system, but their timecard doesn’t seem to contain the same information.
One employee records the beginning and end of each shift. Another primarily enters vacation or sick leave.
At first, it might look like someone has the wrong settings.
But hourly and salaried employees have different time-reporting responsibilities, even when their timecards look similar.
Understanding those differences is particularly important following the university’s transition to MyTime.
Utah CIS and MyTime Have Different Roles
Utah CIS, or Campus Information Services, provides access to employee resources.
For current university timekeeping, employees use MyTime, the University of Utah’s updated UKG-based system introduced on November 1, 2025.
MyTime replaced the previous Kronos timekeeping experience for campus employees.
If you’re following an older university guide that references Kronos, check whether the instructions still apply.
The current system has updated navigation and timecard layouts.
Hourly Employees Record Actual Working Time
University of Utah employees in non-exempt positions are responsible for accurately recording their working hours.
That includes the applicable starting and ending times.
Depending on the employee’s assigned timekeeping method, those hours may be captured through:
- A physical timeclock
- Electronic timestamp punches
- Manual timesheet entries
The university continues to support these different methods through MyTime.
Your assigned method depends on your position and department.
Salaried Employees Follow Different Reporting Rules
Salaried employees generally don’t enter their regular working hours in the same way as hourly employees.
The university explains that salaried employees continue reporting leave time, such as vacation and sick leave.
This distinction can make a salaried employee’s timecard appear less populated.
A day without an hourly punch isn’t automatically an error for someone whose position uses salaried reporting.
The New Layout Can Be Misleading
One notable change introduced with MyTime is the vertical timecard view for salaried employees.
The university redesigned this view to display an entire pay period vertically.
It resembles the hourly timecard layout.
However, the university specifically states that salaried employees still follow their existing leave-reporting process.
A similar-looking interface doesn’t mean identical reporting requirements.
Don’t begin entering regular daily punches simply because your timecard resembles a coworker’s.
Different Hourly Employees Can Have Different Entry Methods
Even two hourly employees may not use identical timekeeping procedures.
One person might clock in at a physical station.
Another might use a timestamp function on a computer.
A third might enter hours manually.
These methods can all be valid under the university’s MyTime configuration.
The important thing is using the method assigned to your position.
Check the Correct Pay Period
Before deciding that hours are missing, confirm which pay period you’re viewing.
A timecard displaying a different period can make previously recorded shifts seem absent.
The university operates on a semimonthly reporting cycle, so reviewing the correct dates matters.
Don’t enter duplicate hours simply because you’re looking at the wrong period.
Multiple University Jobs Require Extra Attention
Some University of Utah employees hold more than one campus position.
MyTime introduced improvements to make assigning working time to the correct job easier.
If you have multiple assignments, confirm that the time is associated with the position where you actually performed the work.
Don’t assume every recorded shift automatically belongs to the correct department.
Incorrect job assignments can create administrative problems even when the total number of hours is accurate.
Missing Punches Should Be Corrected, Not Guessed
Suppose you’re an hourly employee who forgot to record the end of a shift.
Don’t enter the scheduled ending time simply because it’s convenient.
The university requires accurate reporting of actual working time.
Follow your department’s correction procedure and provide the correct information.
If you cannot make the correction yourself, contact your supervisor or the responsible timekeeping administrator.
Leave Time Isn’t the Same as Hours Worked
Vacation, sick leave, and other absence categories may appear within timekeeping records.
However, these entries represent different types of time.
For salaried employees, reporting leave may be the main timecard activity.
For hourly employees, recorded working hours and applicable leave entries can both be relevant.
Use the appropriate category rather than entering an absence as ordinary working time.
What If Your Timecard Has the Wrong Options?
The University of Utah advises that managers contact their department’s Payroll Specialist when an employee cannot access the correct timecard or time-entry method.
The specialist can review whether the employee should use a timesheet, timestamp, or physical timeclock configuration.
If the interface doesn’t match your assigned work arrangement, ask for the configuration to be checked.
Don’t assume that another employee’s interface is the correct one for you.
Approval Is Another Separate Step
Recording time and approving a timecard aren’t necessarily the same action.
University procedures require applicable employee timecard review and supervisory approval.
Follow your department’s instructions and deadlines.
Don’t assume that hours have completed the required review process merely because they’re visible on the screen.
Compare Responsibilities, Not Screenshots
If your coworker’s timecard looks different, consider the relevant differences before reporting a problem.
Are you both hourly employees?
Does one of you hold a salaried position?
Do you use different time-entry methods?
Does either employee have multiple university jobs?
Are you viewing the same pay period?
These questions are more useful than comparing screenshots without considering employment classification.
The Correct Timecard Is the One Assigned to Your Position
Utah CIS provides a route to university employee resources, while MyTime handles current timekeeping activities.
The University of Utah distinguishes between recording actual working hours and reporting leave time.
That difference explains why employees may see similar layouts but have very different responsibilities.
Hourly employees must accurately record their working time. Salaried employees generally report applicable leave rather than routine daily punches. Before changing how you enter time, confirm which procedure applies to your position.
